We, Us, Our, Agent - means Gillespie Engineering Pty Ltd (Solaris Family Trust), including Lutibo Pty Ltd and Lutibo Pty Ltd Superannuation Fund its servants and agents. Tenant, you, - means the lessee of the defined holiday premises. By booking a holiday rental property with us and paying the rental deposit, you agree that you will be bound by, and personally responsible for performance of your obligations under these conditions of letting.
1.To Make A Booking: A provisional booking may be made through our website www.solarisbyronbay.com.au or by phoning 0417 287 607. Email to firstname.lastname@example.org. Provisional bookings/Booking requests are held for 24 hours only pending receipt of the Deposit. The minimum stay is 3 nights. We do reserve the right to cancel any online booking at any time.
2.Deposit: To secure a reservation, a 50% deposit of the total tariff is required, within 24 hours of making a booking. Should your deposit not be paid by this time, the booking will automatically be cancelled. Non payment of the full 50% deposit will be deemed a cancellation of the booking. This deposit secures the booking and may be paid by bank transfer.
3.Security Bond: Bond is required for all bookings. A Security Bond amount varies from $500 -$5000 depending on the property. The security bond amount is to be paid thirty (30) days prior to arrival. The security bond is refunded to you within 14 working days following an inspection and subject to the further conditions in this agreement, provided the premises are left in the same condition as at the start of the booking.
4.Holiday Rent: Total rent must be paid 30 days prior to arrival.
Non payment of the balance of deposit will be deemed a cancellation of the booking. Access details and keys will not be provided until the full rental costs for the booking have been paid. Bookings made within the 30 and 60 days prior to arrival, require full payment on booking.
5.Tariffs Changes: Tariffs are subject to change without notice, this includes property upgrade, renovation, festival events, instructions from the owner, or genuinely misquoted accommodation tariffs.
6. Bookings 12 months in Advance:
Tenants may choose to re-book 12 months in advance. This must be done before vacating. The Rental Deposit is due as usual within 3 days. Full rent payment is due 30 days prior to commencement of booking or 60 days prior for Christmas bookings. Please also note 14 & 15 of these terms and conditions
7.Extending your stay: You are required to contact the agent and pay upfront if you wish to extend your stay before it is accepted.
8.Items left at property: If any items are left at the property after your stay there will be a $50 fee for packaging and staff time. All items will be mailed back to you COD.
9.Additional Terms: Some properties or bookings may have additional terms and conditions which must be abided by during your stay.
10.Cancellations ,Changes and Alterations: to booking dates or property booked: In the event of a cancelled booking by you outside of 60 days you will receive a full refund minus a $220 cancellation fee. Within 60 days of the booking date the full tariff/deposit is non–refundable. This includes changing your booking to another holiday property. Changes, alterations and cancellations must be made in writing by the person who made the reservation.
If a booking is cancelled, a refund is subject to a confirmed re-booking of the premises for the same dates and tariff. If a re-booking of the same premises is made by another party, and the tariff is less that the original quoted rate, then the balance is payable by you, plus a $220 fee. If a re-booking by another party does not occur, a refund of all monies will not be made.
Changes and alterations to any booking attracts the same conditions as a cancellation booking. For bookings made through the Rent a Home, Stayz, AirBNB, Booking.com and other booking channels not mentioned, the above cancellation clause applies as well as an additional booking fees from 10-20% cancellation fee charged by third party sites. The booking fee and credit card fee are not refunded under any conditions.
If for whatever reason you are not satisfied or choose to depart prior to your departure date, we do not refund rental costs either in full or part thereof. No provision can or will be made for relocation if accommodation is deemed unsatisfactory on arrival other than on the basis that the full rental paid be forfeited and full rental on new premises is paid prior to occupancy. Guests cannot be relocated. We are careful not to misrepresent any rental property.
CHECK IN AND CHECK OUTS SCHEDULED ON CHRISTMAS DAY, BOXING DAY AND NEW YEARS DAY ARE NOT AVAILABLE. If your booking covers both Christmas Day and New Years Eve then the booking must be at least 12 days in length. First week of January can only check in from 3rd January.
11.Unforseen circumstances: The booking is made in good faith and may be subject to change. In the event of the premises becoming unavailable to the tenant by an owner decision then we will inform the tenant immediately and endeavour to obtain suitable alternative premises, failing which any monies paid will be refunded in full to the tenant. The tenant will not hold the agent or the owner responsible should any unforseen event occur and if no suitable alternative premises can be found, and the agent / and owner accepts no liability whatsoever in this regard.
12.Sale: In the event the property is offered for sale, the tenant agrees to allow the owner or the agent to inspect the property with prospective purchasers, provided that reasonable notice of an appointment is given. The agent accepts no liability should a property be sold and the booking cancelled. In this event all reasonable endeavours to find alternative accommodation, will be made by the agent.
13.Inspection during your stay: During your stay, a staff member may require access to the property to carry out an inspection for maintenance, or for a sales inspection. We will give prior notice and arrange a suitable time for you. If this inspection is required it cannot be refused.
14.Arrival: Holiday premises are available from 2pm on the day of arrival and are to be vacated no later than 9:30am on the day of departure. Keys may be collected from the office of Byron Coastal Real Estate & Byron Bay Accom at 1/ 27 Fletcher Street Byron Bay. Opening hours are Monday to Friday 9:00am to 5:00pm & Saturday 9am to 2.30pm. Keys may be collected after hours from the key box outside the office, according to the instruction email sent prior to arrival.
15.Check out and Departure: Your property must be vacated no later than 9:30am on the day of departure. Please be aware that if you do not check out by 9.30am a late checkout fee of $100 will be deducted from your bond unless agreed in advance with the agent. Subject to availability, a late check out may be arranged on arrival only through our office. The charge of $100 is up to 2.00pm. Late check out after 2.00pm is an additional night’s tariff. If no late checkout is booked in advance with our office a $150 fee will occur. Keys should be returned to the office of Byron Coastal Real Estate & Byron Bay Accom at 1/27 Fletcher Street Byron Bay immediately upon departure. Keys must be returned after hours through the key return slot in the office front door. All guests must ensure the property is secured properly on departure of the premise. The office is unable to provide luggage storage. Luggage can be left at Byron Bay Visitor Centre.
The premises and grounds are to be left in a clean and tidy condition. The property must be left secure with all doors and windows locked. (Please ensure all dishes, glasses, pots and pans etc. are washed and put back into cupboards, dishwasher must be emptied, all rubbish to be removed from property and placed in appropriate rubbish bins) The furniture must be placed back in its original position.
16.Cleaning/ Complaint on arrival: If on arrival your property has not been cleaned or there are other items that need reporting, please contact Byron Coastal Real Estate 02 66 808 111 immediately so we can instruct the cleaners to attend as soon as possible. We will not be held responsible for any delay’s by cleaning staff throughout busy holiday seasons. If maintenance is required, access must be granted at the first available opportunity during your stay to rectify the issue so we have the opportunity to resolve the problem. This may include carpet or lounge cleaning, and access for tradespersons. Our policy is that all issues must be addressed first by our staff. No property relocation or refund is available.
17.Description of Property: The description of the property is on the Internet. This description is given in good faith by us as agents. We are careful not to misrepresent any rental property. Gillespie Engineering Pty Ltd (Solaris Family Trust), including Lutibo Pty Ltd and Lutibo Pty Ltd Superannuation Fund its servants and agents will not be held responsible for changes to and or items removed from the property after the time of your booking. The holiday property is furnished to the individual owners taste and style and we take no responsibility for any unmet expectations of guests, or any changes made by the owner to the décor, furnishings and equipment in the premises.
No refund is given if you are not satisfied your accommodation. If for whatever reason you choose to depart prior to your departure date, we do not refund rental costs either in full or part thereof. All accommodation is fully furnished. Guests must accept premises “as booked” and cannot be relocated unless full tariff is paid for another property.
Changes to the property grounds and/or surrounds, outside of our control, such as weather, erosion, council work and neighbouring renovations will not affect the quoted tariff. Gillespie Engineering Pty Ltd (Solaris Family Trust), including Lutibo Pty Ltd and Lutibo Pty Ltd Superannuation Fund its servants and agents cannot accept responsibility for any disturbance, noise, or inconvenience guests may experience. We will advise you of these changes prior to your stay where foreseen. The Agent expressly excludes any liability whatsoever for any misrepresentation, or misleading conduct or statements, howsoever caused, and whether negligent or otherwise.
18.Usage of Property: The property is to be used for holiday accommodation only. The use of a property for a function, a party of any other like gathering are strictly prohibited. It is not to be used to hold a party, group gathering, wedding ceremony, wedding reception, or any other function including business or commercial use; unless agreed with the owner in advance, in writing. Our owners have requested not to accept Schoolie bookings; therefore, in accordance with our owner’s instructions we do not take any schoolies bookings at our holiday properties unless arranged with agency, the majority of guests must be 21. Upon making your booking you must advise in writing to our office that the intention of your booking is for Schoolies and the total number of guests. Should it come to our attention that a booking has been made, other than for accommodation purposes only or that the property is being used in a manner which is in breach of this clause, we reserve the right to cancel the booking at any time, refuse key collection upon arrival, evict the occupants. An additional charge will be incurred and payable up to and including $3000 should any type of function or gathering be held in the property as well as loss of $1000 security bond will apply. Unfortunately, where damage has occurred, the additional cleaning and/ or replacement costs will be charged. Neither the whole nor any part of the property shall be sub-let without permission.
19.Respect and preserve the residential amenity of the property. Refrain from engaging in any drunken, obscene or antisocial behaviour.
20.Number of Persons: The number of guests must not exceed number specified in the booking and failure to adhere to this will mean a charge of $ 100 per person per night and / or immediate cancellation of the booking with no refund. This will be deducted from the security bond.
21.Self Contained Holiday Accommodation and Linen: this includes bed linen (bed sheets, pillowslips, tea towel) and bath towels (one per person) only. Please note that this property is fully self contained, however it is not a serviced property. Servicing can be arranged during your stay at an extra charge. Beach towels are not provided. For additional items during your stay you may phone Byron Bay Holiday Hire 02 6685 6247 (extra linen, beach towels, cots, highchairs).
22.Animals: Pets are not allowed in or on holiday premises and grounds.
23.Noise: Is a serious issue in Byron Bay. No noise or unacceptable behaviour to neighbours will be tolerated at any time. Noise means any sound that can be heard from neighbouring properties that disturbs their peace and quiet. All music must be turned off by 10pm and care taken when you are outside. Disregard to this will result in heavy fines imposed by Byron Shire Council and the Holiday Letting Organisation. If Security personnel or the Police are called to a noise complaint a charge of $165 will be payable and you will be evicted immediately. If a booking is terminated in accordance with the provisions of this clause, no refund of rent or security deposit will be given, and you agree that any such rent or bond withheld is genuine compensation for loss occasioned by you.
24.Callout: If a staff member is called out (for example a noise complaint, key issue) a $150 callout fee will be incurred by the tenant which is payable before the end of the tenancy. Call outs after 9.30pm will incur a $250 call fee, this amount will be deducted from you bond.
25.Breaches: Any breach of this agreement by you permits us to refuse the key, amend the rent of the premises or immediately terminate the tenancy at our sole discretion and all funds may be forfiet. If Gillespie Engineering Pty Ltd (Solaris Family Trust), including Lutibo Pty Ltd and Lutibo Pty Ltd Superannuation Fund its servants and agents believes that you are in breach of these conditions of letting, we may inspect the property at any time without notice.
26.Keys/and remotes: A call out fee of $150.00 or more applies for misplaced keys or after hour callout being outside the hours of 9am to 5pm Mon- Fri & 9am – 1pm Sat. If any restricted master keys are lost or misplaced, ALL locks for that property must be changed by Locksmiths at a cost [in the vicinity of $150 to $800] to the holiday guest. All guests are to maintain the security of the property at all times.
All keys must be returned to Byron Coastal Real Estate & Byron Bay Accom at 1/27 Fletcher Street Byron Bay upon your departure, any keys left at the property and not returned to our office will cause a $50 charge if a staff member is required to retrieve these.
27.Repairs to Appliance: During your stay, the agent endeavours to have repairs to appliances attended to as soon as possible after being reported. However due to circumstances beyond our control [e.g. having to order parts or non-availability of trade’s people] immediate repair may not be possible. No responsibility is accepted by the agent or owner in such circumstances. There will be no refunds or discounts deducted from tariffs for unusable appliances awaiting repair. If repairs cannot be attended to promptly, we will use our best endeavours to supply a substitute appliance if possible.
Internet - Some properties provide wireless internet for guests for the purpose of email, perusing social media, and web browsing. It is not provided for video streaming or downloading e.g. movies/shows. Usage is not unlimited, excess usage may be charged and deducted from bond. We are in no way liable for compensation should a disruption or failure of service occur. We will endeavour to get the service reinstated however this may not be immediate.
28.Damages and Extra Cleaning: The premises and grounds are to be left in a clean and tidy condition. Failure to do so will incur a charge for extra cleaning which will be deducted from your security bond. Extra cleaning will be charged and calculated on the number of hours required over the and above the normal cleans. If BBQ is provided, must be cleaned thoroughly on departure or a cleaning fee of $55.00 will apply.
All damages, breakages or losses to the property, furniture and furnishings are to be reported to the agent immediately and paid for by the tenant before the end of the tenancy. Should the tenant discover a breakage or default please advise the agent immediately other wise we will consider this to be a responsibility of the current tenant and you will be charged accordingly. Furniture and furnishings are not to be re-arranged and must be in original position on departure. If washing up, tidying, re-arranging furniture and removal of rubbish has not been done, fees for extra cleaning will apply. Should the amount of loss or damage exceed the amount of the security bond, we reserve the right to claim the full costs of reparation from you. Nothing in this agreement is to be taken to limit our rights to make this claim.
29.Garbage: All garbage is to be placed in outside bins provided. Removal costs and tip fees will be deducted from security bond if excess rubbish has been left by the tenant.
30.All holiday accommodation is NON SMOKING INDOORS.
31.Insurance: no responsibility is taken for guests personal property left on the premise. Landlords insurance does not cover loss/ and or damage to guests belongings.
32.Note: Gillespie Engineering Pty Ltd (Solaris Family Trust), including Lutibo Pty Ltd and Lutibo Pty Ltd Superannuation Fund its servants and agents reserves the right to alter, cancel or change any of these Terms and Conditions as a result to changes in the holiday market, changes in Legislation, or the requirements of property owners, and Body corporate at any time without notice.
Breaches of these conditions may result in the forfeiture of your SECURITY BOND, refusal of key and/eviction at the discretion of the management. If you are evicted prior to your departure date the balance of your accommodation is NOT SUBJECT TO REFUND
SCHOOLIES BOOKING CONDITIONS
Standard Booking Conditions apply. In addition these conditions apply.
We are pleased to provide an environment for our youth to celebrate their end of school time. Clear guidelines are needed to make things run smoothly. We would like your holiday in Byron Bay to be an enjoyable experience for you and everyone else concerned. Please read these conditions carefully.
By proceeding to make a booking you acknowledge that all members of your group have read and accepted the schoolies terms and conditions and will abide by them and one nominated group leader will be responsible for the reservation.
PAYMENTS AND CANCELLATIONS
50% Deposit is to be paid at the time of the booking.
Your Deposit is NON-REFUNDABLE UNDER ALL CIRCUMSTANCES. We strongly advise that you take out travel insurance in the event that you have to cancel your booking.
The dollar value of a booking can not be reduced as this is classed as a cancellation and monies are non refundable. Any administration changes to your booking will incur a $100 fee.
The BALANCE of your accommodation is payable by the 1st October year of arrival. SECURITY BOND is payable 30 days prior to arrival. If these funds are not paid by the due date your booking will be cancelled and NO MONIES will be refunded.
CONDITIONS OF THE PROPERTY
Number of guests booked is the maximum allowed on the property and will be strictly enforced.
The property is to be fully secured when unattended
Upon vacation: all rubbish is to be placed in the bins provided, dishes washed and put away, furniture in original position, excess dirt swept, rubbish removed from gardens, BBQ cleaned.
Strata Title Laws must be observed.
VISITORS: No visitors allowed. The SECURITY GUARD has the right to enter the property if necessary.
NOISE: No excess noise from Stereos, TV’s, DVD’s or other electronic equipment, loud voices etc. is to be made at anytime. For the comfort of other guests and neighbours, minimal noise only to be audible outside of the property at any time. Additionally if the police or security are called or your group is warned for noise more than once your bond may be forfeited and you will be evicted.
All damages, breakages or losses to the property furniture or furnishings will be paid for by the guest. Loss of keys will attract a $50 fee.
Absolutely NO SMOKING inside the property. Charges for cleaning due to smoking in the property will be deducted from your bond.
A SECURITY GUARD will be observing your accommodation during your stay. This is not just to keep an eye on noise levels etc but for YOUR SECURITY and we would encourage you to speak to the guard if you feel it necessary. If the security guard reports intolerable behaviour from any member of your group, this may result in eviction without refund.
Breaches of these conditions may result in the forfeiture of your SECURITY BOND, refusal of key and/eviction at the discretion of the management. If you are evicted prior to your departure date the balance of your accommodation is NOT SUBJECT TO REFUND.